Guide To The UK Passenger Locator Form & Testing

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All passengers traveling to or connecting in the United Kingdom need to present a negative coronavirus test result and complete a passenger locator form. Yes, this applies even if you’re just transiting airside while traveling between two other countries.

In this post I wanted to outline my experience with this pre-travel testing requirement, as well as the passenger locator form, as we recently transited London Heathrow Airport while traveling between the United States and Greece.

Let me emphasize that you should always check official government websites for guidance — the below outlines my experience, which might not match your experience, especially with regulations constantly changing.

England’s travel coronavirus testing requirement

All air travelers to England need to provide proof of a negative coronavirus test. This applies even if you’ve been vaccinated, if you’re traveling from a green list country, if you’re a citizen, etc.

Note that requirements are slightly different for Wales, Scotland, and Northern Ireland, so I’ll be focused on England here, since that’s where most of the major points of entry are, and that’s what my firsthand experience was with (meanwhile the passenger locator form is for the entire United Kingdom).

When do you need to get tested?

Your coronavirus test needs to be taken within three days of your nonstop flight to the United Kingdom. In other words, if you travel on a Friday, you could get tested as early as Tuesday (and this is based on calendar days, and not a strict 72 hour interpretation).

What kind of testing qualifies?

The good news is that you’re not limited to a PCR test, but rather a rapid antigen test generally qualifies as well, as long as the test meets performance standards of ≥97% specificity and ≥80% sensitivity at viral loads above 100,000 copies/ml.

This could include tests such as:

  • A nucleic acid test, including a polymerase chain reaction (PCR) test or derivative technologies, including loop-mediated isothermal amplification (LAMP) tests
  • An antigen test, such as a test from a lateral flow device

What information does the test need to have?

The test must include the following

  • Your name, which should match the name on your travel documents
  • Your date of birth or age
  • The result of the test
  • The date the test sample was collected or received by the test provider
  • The name of the test provider and their contact details
  • Confirmation of the device used for the test, or that the test was a PCR test

The UK’s passenger locator form

Anyone traveling to or through the United Kingdom needs to complete a passenger locator form:

  • For those staying in the UK, this form asks details about where you plan on staying, given the mandatory quarantine
  • All passengers (including transit passengers) need to provide exact details about their flights and even where they’re seated, presumably (at least to some extent) for contact tracing purposes

We just had a layover at London Heathrow Airport where we were staying airside, so I’ll share the process of completing this requirement for us. Note that each adult has to complete their own form.

So, how does the process work? There are three main steps, which I’ll outline below:

  • First you can create a passenger locator form account, which will save your basic details for six months from your previous activity; you might as well create an account, since you have to enter this info anyway, and this means you won’t have to enter basic details again when traveling through the UK in the future
  • Next you have to enter details about your specific trip
  • Lastly you have to print out your form and bring it with you to an airport; some airlines have services that they use to simplify the process so that you can upload this in advance and be “verified” before you get to the airport, so look out for those (for example, American and British Airways use VeriFLY)

When should you complete the passenger locator form?

You can complete your UK passenger locator form up to 48 hours before departure. Personally I think 24-48 hours before departure is the sweet spot:

  • You can’t do so more than 48 hours before departure, presumably because travel plans can frequently change further out than that, and you have to provide very specific details, down to your seats
  • This is far enough from departure so that you can still upload all of your details to a third party service like VeriFLY and have time for that information to be verified, which will expedite your check-in process

Plan on it taking around 15 minutes per passenger to complete the passenger locator form, not including the VeriFLY process.

Step #1: Create a passenger locator form account

To create a passenger locator form account you’ll need to provide some basic details about yourself, including your name, contact details, passport details, and address.

To create an account, you need to provide an email, phone number, and password.

Below you can see the questions you’ll be asked, starting with your name, sex, date of birth, telephone number, how you can be contacted, your home address, and your passport details.

Step #2: Upload your trip details

Once you’ve created a passenger locator form account, you’ll be able to upload specific details about your trip. When logged in you can click the “Create a new form” button, and then you can enter your trip details.

You’ll be asked to share when you plan to arrive in the UK, and when you plan to depart.

You’ll then be asked if you plan to stay in the UK or are just in transit.

You’ll be asked what airport you’ll be arriving at, what country you’re traveling from, which flight you’re taking, and what your seat number is.

You’ll be asked what airport you’ll be departing from, what country you’re traveling to, which flight you’re taking, and what your seat number is.

You’ll then be asked if you’re traveling with any minors, since they can be added to the same form (while adult travel companions can’t be).

Lastly, you’ll be asked to confirm that all the information you shared is correct, and that you understand you’ll need to provide proof of a negative coronavirus test.

At that point your form will be submitted, and you’ll be able to download your passenger locator form, which will also be emailed to you.

Step #3: Have your passenger locator form on hand (and more)

In theory at this point you’re all set, and you could just show up at the airport for check-in with your form.

However, some airlines have partnered with services that allow you to upload this information in advance and have it verified before you even get to the airport, intended to cut down on the amount of time it takes to check-in. Think of it like TSA Pre-Check for your travel documents.

For example, American and British Airways (the biggest joint venture in the UK) use VeriFLY to allow passengers to upload their passenger locator form and negative coronavirus test result prior to travel.

I’ll outline the process of using VeriFLY in the next post, as it’s super clunky and not great, but I’d consider it to be a necessary evil.

Prior to my trip, I wondered if this was even necessary or useful. While not necessary, it would appear that it is useful. When I checked in at the American Airlines counter prior to my trip and informed the agent I had completed the VeriFLY process, he said “oh my God, I love you, thank you.”

I was surprised by the response, so I asked if VeriFLY actually made things that much easier, to which he responded “it’s like an extra 45 minutes, you don’t understand how many steps they make us go through.”

Even with having completed VeriFLY, check-in took about 20 minutes.

Note that it was only at check-in that this was needed — as transit passengers we weren’t at any point in the UK asked to show our passenger locator form or negative coronavirus test result.

Bottom line

If you’re traveling to the UK (including just transiting an airport) you’ll need to complete a passenger locator form within 48 hours of travel, and provide proof of a negative coronavirus test within three days of travel. Hopefully the above is a useful breakdown of my experience.

Expect the process of filling out the actual form to take around 15 minutes, but that doesn’t factor in the time it takes to get tested or upload your results to a service like VeriFLY.

If you’ve traveled to or through the UK recently, what was your experience with the passenger locator form and/or testing?

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  1. Cajmo

    Just a note, you misspelt Northern as Norther

    The reason you weren't asked at any other point for your passenger locator form or negative test is because the UK was having horrible queues at border control. With foreign travel for leisure being permitted as of 17.05, they changed when it was collected in order to speed up the border process. As a result, the information is now verified at check-in.

  2. Steve

    The UK government site is obviously mandatory. Can someone explain how VeriFly fits into the process?

  3. Braiden

    I flew FAO-LHR yesterday and the check-in agent was also very happy I had used VeriFLY. They quickly glanced at my VeriFLY pass and checked nothing further.

    @Steve - VeriFLY basically lets you input your trip details, then gets you to add the required documentation and then they verify it and give you a 'pass'. So you just show that pass to the airline instead of all the various documentation.

  4. Phillip

    When I used VeriFLY a couple of weeks back flying back to the U.K. from Europe, it took over 24 hours for my test to be verified - I received full verification from VeriFLY 18 hours after I landed back in the U.K.!

  5. Phillip

    I should clarify - I submitted the info over 24 hours prior to departure!

  6. Richard

    Will the UK accept the Abbott BinaxNOW COVID-19 home test, which includes having an eMed representative supervise the test? Apparently it's CDC-approved for travel to the US.

  7. echino

    Why doesn't UK exempt vaccinated transit travelers from Covid test?

  8. Steve_CC

    Yup hard pass on the UK i will take myself and my fellow vaccinated friends somewhere less strict and more fun.

  9. James Walters

    I suspect the UK will change their practice for vaccinated travelers. Why even connect or end at LHR if you are fully vaccinated and have proof of vaccination. One who is fully vaccinated can travel to the EU with no hassles. This is typical British bureaucracy with no forethought. The UK has the highest landing fees and taxes in Europe and duty free shopping has been discontinued thanks to Rishi trying to recover COVID costs....

    I suspect the UK will change their practice for vaccinated travelers. Why even connect or end at LHR if you are fully vaccinated and have proof of vaccination. One who is fully vaccinated can travel to the EU with no hassles. This is typical British bureaucracy with no forethought. The UK has the highest landing fees and taxes in Europe and duty free shopping has been discontinued thanks to Rishi trying to recover COVID costs. Hmm, "Global Britain?:" I think not with rules and economic policies making the EU look very favourable, why visit the UK? I can make these comments having recently relocated from the UK to the USA.

  10. Airfarer

    I landed this morning at LHR from the States. This is a good description of the process. I don't know how verifly fits into the procedure to improve it. Seems like one more unnecessary step that could go wrong. UA checked my antigen test and my PLF at check-in and the gate. They were rechecked on arrival at LHR. We got in early to London and immigration was very quick, maybe 10 minutes.

    1. Kimberly M.

      Did you have to schedule COVID-19 tests for day 2 and day 8? The Gov.UK indicates people traveling from Amber Countries (USA) are required to pay for tests and proof must be on the passenger locator form.

  11. hghglobal

    I will not fly to countries which do not recognize fully vaccinated passengers for entry. Taking a PCR or antigen test prior to arrival is superfluous. Also, President Biden needs to lift the January 21, 2021 Executive Order which requires Americans and other fully vaccinated individuals traveling to the United States to take a COVID-19 test with negative results before boarding a commercial aircraft. Again, this is unnecessary for fully vaccinate individuals. America is on...

    I will not fly to countries which do not recognize fully vaccinated passengers for entry. Taking a PCR or antigen test prior to arrival is superfluous. Also, President Biden needs to lift the January 21, 2021 Executive Order which requires Americans and other fully vaccinated individuals traveling to the United States to take a COVID-19 test with negative results before boarding a commercial aircraft. Again, this is unnecessary for fully vaccinate individuals. America is on the road to recovery and normalcy with safe vaccines. Let’s have our nation moving again and not be bogged down with redundancy and expensive requirements to submit to mandatory testing prior to returning to the United States!

  12. Philip Elliott

    The tricky thing about using UK as a transfer point is this state of flux happening there with approved tests, approved forms ,colour coding of countries. Then on Sunday Germany slapped restrictions on arrivals from the UK. Will other countries follow or be pushed by Germany to follow?

    It all seems to change day by day. And more worry than it is worth. There are nice beaches and islands in my own state. And...

    The tricky thing about using UK as a transfer point is this state of flux happening there with approved tests, approved forms ,colour coding of countries. Then on Sunday Germany slapped restrictions on arrivals from the UK. Will other countries follow or be pushed by Germany to follow?

    It all seems to change day by day. And more worry than it is worth. There are nice beaches and islands in my own state. And I know the recipe for a Greek salad.

    Anyway Ben, I hope you can protect your mother from all the covid stuff and concentrate on the holiday aspect.

  13. Philip Elliott

    Germany has put travel restrictions on people arriving from U K. It remains to be seen if they encourage other EU members to do the same. Things change every day.

  14. Jules

    @Richard

    Yes - I believe so. I'm flying US to UK on Weds and Verifly just accepted the results from it today. It was approved within 3 minutes. I guess it's possible they approved a test which gets rejected when I get there but you'd hope not... Also those tests have published accuracy which is above the minimum standards the UK specified.

    Means those tests can be used both ways which is nice because the testing costs add up.

  15. Jules

    IMPORTANT NOTE for anyone planning to use the Abbott BinaxNOW COVID-19 home test - I believe you MUST buy it from eMed and have the guided test. The ones available at the pharmacy won't qualify AFAIK.

    1. Grace

      I got it done at the pharmacy, I didn't buy it there. It was guided. Will that count?

  16. Jerry

    I have attempted to use Verifly on 4 trips. On two trips, my documents never moved past 'pending.' On one my covid test was rejected because it "didn't have my name on it..." It did. I finally actually got it to work yesterday, shockingly.

  17. Andy

    Do you have to actually PRINT the PLF or can you just show it on a smart phone to check in at the airpot?

    Flying to LHR tomorrow on United - the UK govt site clearly states you can show on a phone but now wondering if i have to scramble to find a printer tomorrow morning to check in at the airport.

    1. Ben

      @ Andy -- It's not actually necessary to print it, having it on your phone is fine. And I'm not usually someone who would print things if I didn't need to, but there's just so much paperwork that was needed for this trip, and we were three people, so I felt better if things were printed.

  18. Willem Y Van Eck

    Will this form be sufficient if I'm transiting airside on two separate tickets, or will I also need to meet the conditions of entry for the UK in that case?

    1. Ben

      @ Willem Y Van Eck -- Transit on two separate tickets shouldn't be an issue.

  19. Anna

    What about landside transit within 24 hours (arriving in the evening, departing next morning? What should be marked in that case for plans in the UK? I worry that selecting "stay in the UK" will lead to having to reference prebooked COVID testing for days 2 and 8, which of course wouldn't happen.

    1. Ben

      @ Anna -- This page is a good resource for that:
      https://www.heathrow.com/customer-support/faq/coronavirus-covid-19

      If you're a transit passenger and plan to go to landside:
      -- Select "Stay in the UK" under the “Your travel plans” section
      -- Reply "No" to any questions about whether you are required to complete COVID-19 tests on arrival
      -- Reply "No" to the question "Have you visited a Red List country within the past 10 days and/or...

      @ Anna -- This page is a good resource for that:
      https://www.heathrow.com/customer-support/faq/coronavirus-covid-19

      If you're a transit passenger and plan to go to landside:
      -- Select "Stay in the UK" under the “Your travel plans” section
      -- Reply "No" to any questions about whether you are required to complete COVID-19 tests on arrival
      -- Reply "No" to the question "Have you visited a Red List country within the past 10 days and/or are required by law to quarantine in a government approved facility?"

  20. Chris

    Did anyone else come straight to the comments to see how many people will cry how this is a HIPAA violation?

  21. Robert

    I flew into LHR last Sunday from the US. If you plan to stay in the UK you need a negative covid test within 72 hours of your departure flight from the US. You need to complete the https://www.gov.uk passenger locator form in the 48 hours before your flight. You need to present these docs @ checkin. Take printed copies. The US is currently an Amber country (UK Covid level) you also need to book...

    I flew into LHR last Sunday from the US. If you plan to stay in the UK you need a negative covid test within 72 hours of your departure flight from the US. You need to complete the https://www.gov.uk passenger locator form in the 48 hours before your flight. You need to present these docs @ checkin. Take printed copies. The US is currently an Amber country (UK Covid level) you also need to book and pay for 2 and 8 day Covid tests after your arrival in the UK before you leave the US. You need to plan on isolating in the UK for 10 days on arrival - you can stay in more than one location, but immigration/UK gov will call you and potentially show up on your door step where you're isolating to check you're isolating. The UK.gov site is pretty good at directing you through what you need to do. You can also pay for an extra "test to release" covid test for day 5 after arrival which if negative will release you from 10 quarantine requirement. Most of the test kits are delivered by Royal Mail priority overnight delivery. Getting a negative test @ weekends (or delivery) is hard - most labs are closed/ Royal Mail doesn't deliver on Sundays. When you're coming back to the US you need a negative test to reenter the US. If you are flying back on Sunday or Monday the Collinson test facility @ LHR terminal 2 (for me) was pretty good. 40 pounds for a LAMP test. Make a reservation on their site. They are organized - you need to book a test appointment for 3 hours before you would check in. I got my results 35 minutes after the test by email and then was able to go checkin etc. (Heathrow has free wifi). Budget $300 or maybe more for all the covid tests. Have have printed copies of all your tests etc. whenever you can - it make things faster. Lots of documentation and protocols but not insurmountable if you really need to visit. The UK is serious about the 10 day isolation protocol and testing (or 5-7 days if you do the extra test to release) be ready for that. :)

  22. robert

    If you're doing landslide or airside transit you still need a negative C19 test to travel to the UK. You need to complete the gov.uk passenger locator form for the limited you'll be there. You can say no to most of the rest of the form -- the site does a pretty good job of explaining what you need to do.

  23. robert

    @ben -- agreed if not mandated you need to print everything -- it just made things way easier @ several stages to have printed copies to hand to people rather than trying to show the various docs on your phone or laptop .. for me -- particularly @ immigration going into the UK it was just way easier just to hand the officer printouts of the docs with my passport and then have the conversation with him about who/what/why/where when ... :)

  24. Experienced Traveller

    Ben, your explanation is correct for transit but if anyone is planning to holiday in UK , there is another step. You will be asked for a UK address , as if you will need to isolate for 10 days coming from an ambercountry ( USA) , this will be explained . You need a test on day 2 and day 8 and you need to buy these in advance and enter the reference number...

    Ben, your explanation is correct for transit but if anyone is planning to holiday in UK , there is another step. You will be asked for a UK address , as if you will need to isolate for 10 days coming from an ambercountry ( USA) , this will be explained . You need a test on day 2 and day 8 and you need to buy these in advance and enter the reference number on the passenger locator form. The tests are mailed to your address and you self test and mail them back . Day 8 needs to be negative to leave isolation. Coming from a green country does not need isolation ..

    1. Kimberly M.

      I will be staying on a boat during my visit. I will not have an address, any suggestions?

  25. Aaron

    "Why doesn’t UK exempt vaccinated transit travelers from Covid test?"

    Because there is still a small chance you can have the disease and still transmit it to others, even if the disease does not affect you.

  26. Steve Worthington

    The form says

    When do you plan to arrive in the UK?

    I am leaving for Portugal on 28th May and return on 30th May.

    If I type in the arrival date of 30th as arrival in the UK, the form won't let me proceed as it says the form cannot be submitted until 48 hours until arrival. Should I be submitting 28th May as the arrival date?

  27. JimboJ

    @Robert

    Very helpful, thank you. For the quarantine, did you get visited in person or called/texted?

  28. Jared

    Foreign correspondents and journalists are exempt given they are carrying their credentials and are entering for work. I made a stop in the UK the day before for an incident and did not require to follow this procedure since I was only in the country for 48 hours.

  29. Robert

    @JimboJ - I was called and texted but apparently they are visiting some people. The UK have invested a whole pile of money in making tracking and tracing work.

  30. Richard

    => Why doesn’t __ exempt vaccinated travelers from a Covid test?

    If it's a US person, then they might be concerned that the person is actually vaccinated, rather than carrying a forged CDC card, especially considering the ease of forgery.

    @Jules - you are correct - the Abbott test must be purchased from eMed and then guided to qualify.

    1. Grace

      I got covid tested & guided with the abbott test at the pharmacy will that count? it was lab tested

  31. Larry F

    I know that this was asked before but I didn't see a reply. Can I use the Abbott BinaxNOW Covid-19 test when transiting through LHR or one of the EU airports? If so, this will help my summer trip planning if I'm unable to get a non-stop flight.
    Thanks for any insight that can be provided.

  32. Henry Young

    @echino Why doesn’t UK exempt vaccinated transit travelers from Covid test? Because the vaccine only prevents the disease (Covid-19) that results from the virus (SARS-CoV-2). It does not magically stop you carrying and spreading the virus. Despite a few short term concessions which are either carrots to encourage compliance or a misunderstanding of virology, in the longer term vaccination should make absolute zero difference to travel formalities.

  33. PPar

    So just a question, I filled out the form, but my trip was canceled at the last moment. How do I cancel the submission?

  34. Robert

    @PPar -- you can't cancel a submission -- the only thing you can do is refile a new passenger locator form to 'override' the contents of your older passenger locator form .. you can't go back and edit an old one .... I'd ignore it - if you don't show up, you don't show up ;-)

  35. JDF

    If you're connecting in London again on your way home after visiting Greece, do you have to fill out another form? And get another negative covid test while in Greece? Thanks

  36. Jackie

    Did you have to prove you purchased day 2 & 8 test on passenger locator form?

    1. grey

      Yes. You need to put your day 2 and day 8 covid test booking reference number on the passenger locator form. You receive the number when you purchase the test.

  37. Barbara Moorer

    Does anyone what happens if you are flying into an Amber country in the morning and returning within the same 24 hr period? Do you still need to take a test to return on the same day and still day 2 and 8 tests?

  38. Jimmy

    Hello, on the passenger locator form it asks if you have been in a red list country in the past 10 days.

    In the past 10 days I was in Egypt (day 1-3) and then Jordan (4-10). Both countries are on Amber list but Egypt changes to Red on Day 4 (day after we leave the country).

    Egypt will on the red list when I arrive in the UK (even though I left the country before it turned red). Do I quarantine at home or airport hotel? Can't find anything on the govt website.

  39. CM

    I am flying into Cardiff international from Canada via Amsterdam. I booked the day 2 and day 8 covid test with TESTINGFORALL and have a reference number for the passenger locator form. I have now read on the Gov Wales website that I should have be using a dedicated test agency called CTM. Does anybody know please if I can use this booking reference or should I cancel it and rebook on CTM very confusing.

  40. Susan Babrak

    What is the test booking reference number needed to enter uk on the travel location form ......not sure what it is asking for

  41. Anna

    Has anyone flown recently who has dual passports and who travelled to the UK recently? A passport has to be declared on the passenger locator form but what happens if you usually fly out of one country on their passport and into the UK on a British? Were you able to switch to your UK passport going into UK?

    1. ST Penny

      Just use your UK passport to fly into the UK and put this on your locator form. If there is any confusion they will ask you to clarify (your dual nationality) at the airport when you check in your bags. They're very used to dealing with dual passport holders.

  42. CM

    Anna
    I have dual passports ie use UK to fly into the UK and Canadian to fly out. Will be doing this next week. Suggest you fill out the passenger locator form using your UK passport (don’t show a leaving UK date) without creating a permanent profile. If you have to fill out a passenger locator form on the way out just use your other passport again don’t save you profile.

  43. Janet Litton

    Flying out on the 20th June to Manchester but visiting family else where in the Uk so I have not booked a return flight. Do I need to book a return flight as it does say optional & then asks further on in the form for return details. Very confusing.

  44. CM

    Anybody know if you have to put the 2 & 8 day COVID test reference number on the passenger locator form, looking at the example in the blog there is no place for it.

  45. thomas peter Roberts

    I am interested in what the official day 2 & 8 are for example is the following day of arrival for Day 2 and then follow for day 8. Some people are saying day arrive is 0, then day 1 then test on day 2. All confusing and locator form does,nt give info.

  46. CM

    From what I can gather you must swab and take the day 2 test and post on or before day two ie if you arrive in the country on Monday you have to take the test before end of day Wednesday . Day 8 test should be taken on day 8 or after ie the following Tuesday. This is what I have read

  47. Sara

    does anyone know if you can use the day 8 test earlier? I'm only in the UK for 6 days

  48. Francisca

    I'm filling the Passenger Locator Form and I need to delete an answer and it is impossible. What can I do?

  49. Teddy Miller

    How do I cancel the sign up form that I created, it has the wrong information on it.

  50. Oxana

    This is not full process of the filling of the form. There are more steps regarding ref number of pre booked PCR tests, exact times of arriving at home and more. The registration is time consuming and took me nearly 1 hour. This is horrible and requires too much personal info.

  51. Kim Walker

    I completed step 1. How do I get to step 2?

  52. Serena

    Is anyone else feeling like COVID has been leveraged for a big data grab? I'm booking a trip for early 2022. I pray this testing and mask nonsense is done, else I'll cancel my trip. People travel with all sorts of contagious illnesses (e.g., influenza) and aren't tested. Vulnerable people should stay home.

  53. glenn t

    OMG! Since my next trip to UK involves a 7 day vacation in Japan before arriving in London LHR, I am wondering nervously how I will get the test in Japan. Presumably, but not definitely, I'm hoping the airline (ANA) will provide useful guidance on how to go about this. Are airlines being helpful in this regard?

  54. Louise Cole

    Do we have to show kits for days 2/8 on passenger location forms

  55. Larissa

    Hi.
    Thanks for this info.
    Just want to ask, will there be a problem if I made multiple PLF?

    Thanks a lot.

  56. Ian Masters

    What can i do if i do not receive a verification code to verify my account?

  57. MDP

    How do you deal with passenger locator form when you just do a trip in one day by car to pick up kids at school in England from France (Test 2/8 are irrelevant) ?????

  58. rebecca L A

    where do I enter the confirmation codes for Day 2/8 tests on arrival in UK?

Featured Comments Load all 69 comments Most helpful comments ( as chosen by the OMAAT community ).

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Kimberly M.

I will be staying on a boat during my visit. I will not have an address, any suggestions?

Kimberly M.

Did you have to schedule COVID-19 tests for day 2 and day 8? The Gov.UK indicates people traveling from Amber Countries (USA) are required to pay for tests and proof must be on the passenger locator form.

rebecca L A

where do I enter the confirmation codes for Day 2/8 tests on arrival in UK?

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